How to proceed with data destruction in public and private educational institutions of United States?

Data Security is crucial for each and every individual educational organization operating in US as well as all around the world. That’s because any instance of data spill can lead to identity theft and cyber crime. According to IDC, data security breaches can be avoided with effective and efficient security planning. The planning applies to public and private schools operating in and around US.

Virtually speaking, it is not uncommon for IT professionals or other educational personnel to leave hard drives and other storage devices in an accessible area to the general workforce and/or public. Remember, data on old hard drives/storage media when ignored can prove as an effective medium for data spill. If this happens, then all the information pertaining to school schematics, social security numbers, credit card numbers, names, addresses, proprietary business data, sensitive student data, emails, invoices and budgetary numbers can go into wrong hands.

Some organizations having technology officers indulge in practices such as data erase, wiping, degaussing, overwriting or reformatting and think that the data is non-retrievable. This is false, the data is recoverable, and it still leaves your organization vulnerable to a data breach. Unless and until, the internal platters are safe and spinning, the data remains accessible when right tools and software are applied.

That’s why it’s better to approach a professional third party destroyer who is capable of wiping the drive clean. They follow a clear set of procedures and a secure chain of custody protocol in each and every instance. Moreover, the service provider should be certified vendor working in compliance with HIPPA, HITECH, FACTA and GLBA. If the vendor is certified for hard drive destruction by the National Association for Information Destruction (NAID) then it will give you an added advantage.

In sum, after reading this article, walk around your organization. Perform a visual audit. Do you see any hard drives or any other storage devices unsecured? If so, ask yourself, “What would happen if the wrong person gained access to this data?” If you see devices unsecured and vulnerable, please do communicate your concerns to the appropriate parties in your organization. Ask them to dispose them off in a professional manner or hand it to a company which does the job in a responsible way. You may just save your organization time, money, and resources by doing so.

DNF Recycling offers such services of destructing hard drives and other storage media as per the prevailing norms in and around California. DNF erases data from your drives using one of the three methods. The first method is writing 0’s and 1’s to the drive which permanently erases traces of any data. The second method is drilling holes in the hard drive platters in such a manner that prevents further access to the platters. The third method involves sanding the platters using an industrial sander. This is the most proven method of insuring protection of ultra-sensitive data.

To know more call 510.962.5012


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